Minutes of a meeting of the above Council held electronically via email on Monday 27th April 2020.
Councillors circulated:- Chairman Cllr Mrs Shewell, Cllrs Hayward, Hoskins, Hillard, Richards, Evans, Cobb, Ashman, County Cllr Webb.
2862. Police Report: Attached.
2863. Public Forum: None as no public meeting held.
2864. Apologies for absence: N/A.
2865. Declarations of interest: N/A.
2866. Approval of minutes of previous meeting: Approved & signed as correct.
2867. Financial Report: Community A/C £7,032.16, BMM A/C £7,138.75. Amount spent to date on revenue £561.65.
2868. Accounts for payment:
Merlin Waste - £30.00 (Ch. No. 300173)
Clerk's Salary & Expenses - £282.70 (Ch No. 300174) – both approved for payment.
2869. Planning Permissions: DM/2019/02081 – Reconsultation on Barn at Penterry Farm. TCC felt the limiting of the proposed use to Class B1 only is to be welcomed as it is likely to have a lower environmental impact. Clarification of the parking provision and addition of bat boxes also positive steps. TCC’s previous comments on the original application are still valid.
MCC are not progressing new applications where a site visit or public consultation exercise is required. Applications that are officer delegated decisions or applications that do not require a site visit or public consultation are still being processed.
DM/2020/00311 – Certificate of existing lawful use for leisure/amenity purposes, Land opposite Old Park Cottage, Parkhouse - Cllr Richards had previously recommended replying to MCC that TCC had considered the application, but had no comments to make, but no decision is recorded on the planning portal.
A466 Future Closure - Update received from Steve Baldwin, MCC on 9th April saying the Consultant had put together a project programme on an assumed response from NRW. 6th July 2020 has been identified as the latest possible start date but due to NRW's staffing availability during the crisis it looks as if the work will be delayed until next year. Further update received 27th April confirming that MCC are still in a position that they will not be able to commence the works in the current financial year and at the moment have no option but to delay the works until the 2021/22 financial year.
Restricted Byway 389/49/1 leading into Barbadoes Woods - Richard Garner, MCC Rights of Way Officer reported back that the tree itself is the responsibility of the landowner to deal with but first discussing it with MCC. He has asked his Field Officers to update Mr Carter as to the short term works needed to reinforce the bund to prevent further water flooding his property. Secondary works to reinstate a stream further up the track will have to be looked at once the Coronavirus has been resolved, again liaising with the land owner. A Closure Order restricting use of the route to pedestrians only will take full effect on 15th April.
Tintern Business Forum – Consultation Report asking for businesses feedback during the lockdown received by Cllr Richards with some Forum Members responses to restrictions and effects of the lockdown.
2871. Reports from outside bodies:-
Lower Wye Valley Building Preservation Trust – Cllrs Hayward & Ashman met Shawn Powell on The Wharf on the 9th April do discuss repair works to the stream following the flooding in February. Quotation now received for £13,010 plus VAT.
Village Hall – no report as Hall closed until further notice.
Llandogo School – The Head Teacher has secured a head teaching post at a larger School in Bristol and will therefore be leaving the School in the near future. The ongoing success of the School in terms of pupil numbers and standards is the result of Ms Pingree’s children first approach to her post and she will be missed.
St Michael's Church – The Church is now closed pending the ending of lockdown for the start of the internal restoration. The Churchyard is open for funerals. They have learnt that they have received a grant of £20,000 from the National Churches Fund to be used towards the restoration project.
2872. Reports from Sub-Committees:- Finance. During the Coronavirus lockdown the Local Government Act has stated that meetings can be conducted remotely and have removed the requirement for AGMs to take place within specified timescales. Councils can determine the appropriate time of the annual meeting as long as it is before May 2021. Notices can be published electronically. There is still a requirement for the Internal Audit to be carried out. The Clerk has supplied TCC's Internal Auditor with the appropriate paperwork.
2873. Correspondence: None.
2874. Any Other Business: None.
2875. Date of next meeting: AGM on the 18th May 2020.